Best AI Meeting Note Takers of 2026
AI note takers record your Zoom, Google Meet and Microsoft Teams calls, transcribe them and write the summary and action items for you. We compared seven popular tools on free plans, prices and what they do best — from free unlimited recordings to notes without a meeting bot.
Fathom
The best free AI note taker for most people: Fathom records, transcribes and summarises your Zoom, Google Meet and Microsoft Teams calls, and the free plan for individuals has no cap on recordings or transcripts. The summary arrives right after the call, so you can follow the conversation instead of typing. Premium costs $20/month ($16 billed annually); team plans start at $15 per user/month billed annually, and Business ($25 billed annually) also writes notes into CRM fields.
Visit Fathom →The full ranking
Fireflies.ai
Otter.ai
Notta
Granola
tl;dv
Read AI
📊 AI meeting note takers compared
| Tool | Best for | Free plan | Paid from | Highlights |
|---|---|---|---|---|
| Fathom | Free unlimited recordings | Yes · unlimited recordings | $16/mo (annual) | Instant summaries · CRM sync on Business |
| Fireflies.ai | Teams & CRM sync | Yes · 400 min storage | $10/mo (annual) | 10+ platforms · integrations |
| Otter.ai | Live transcripts | Yes · 300 min/mo, 30 min per meeting | $8.33/mo (annual) | Real-time transcript · AI chat |
| Notta | Small budgets | Yes · 120 min/mo, 3 min per recording | $8.17/mo (annual) | Webex · file uploads · 58 languages |
| Granola | No meeting bot | Yes · 30-day history | $14/mo | Device audio · notepad |
| tl;dv | Free video recordings | Yes · 10 AI summaries/mo | €18/mo (annual) | Video recordings · 30+ languages |
| Read AI | Meeting analytics | Yes · 5 meetings/mo | $15/mo (annual) | Talk-time metrics · coaching |
Prices as listed on the providers’ pricing pages, checked November 2026. Annual prices are per user and month, billed yearly.
How to choose
- Best free plan: Fathom — unlimited recordings and transcripts for individuals.
- Teams and CRM: Fireflies.ai — 10+ meeting platforms and many integrations; Fathom Business also syncs to the CRM.
- Live transcript during the meeting: Otter.ai.
- Smallest budget: Notta — from $8.17/month billed annually, with Webex support and file uploads.
- No bot in the call: Granola records the audio on your own device.
- Free video recordings of your calls: tl;dv.
- Talk-time analytics and coaching: Read AI.
- Switching from Otter? See our best Otter.ai alternatives. Need transcripts of audio files rather than meetings? Notta handles uploads, and Whisper v3 is free and open source if you can run it yourself.
💼 Already paying for Zoom, Teams or Google Workspace?
Zoom (AI Companion), Microsoft Teams (Microsoft 365 Copilot) and Google Meet (Gemini) now include their own AI meeting notes in some paid plans. If your company already pays for one of them, try the built-in assistant first. The tools above work across several meeting platforms and keep all your notes in one place.
Recording etiquette: tell people before you record. Most of these tools join the call as a visible participant; Granola records your device audio without a bot, so asking for consent is up to you. Check your company’s rules and local law before recording calls.
❓ Frequently Asked Questions
What is the best AI meeting note taker in 2026?
For most people it is Fathom: its free plan records and transcribes unlimited Zoom, Google Meet and Microsoft Teams calls and writes a summary right after each meeting. Teams that want CRM sync and many integrations should look at Fireflies.ai, and Otter.ai is the pick if you need a live transcript during the meeting.
Is there a free AI note taker?
Yes. Fathom’s free plan has unlimited recordings and transcripts, Fireflies.ai offers unlimited transcription with 400 minutes of storage, tl;dv records calls for free with 10 AI summaries per month, Otter.ai includes 300 minutes per month (up to 30 minutes per meeting), Read AI covers 5 meetings per month and Granola’s free plan keeps 30 days of history. Notta’s free plan is limited to 120 minutes per month and 3 minutes per recording.
Which AI note taker works without a bot joining the meeting?
Granola captures the audio on your own device instead of sending a bot into the call. Most other tools, including Otter.ai, Fireflies.ai, tl;dv and Read AI, join the meeting as a visible participant. Either way, tell the other people that you are recording.
Do AI note takers work with Zoom, Google Meet and Microsoft Teams?
Yes. Fathom, Fireflies.ai, Otter.ai, Notta and tl;dv all support Zoom, Google Meet and Microsoft Teams; Notta also records Webex, and Fireflies supports 10+ platforms in total. Granola works alongside any meeting app because it records the audio on your device.
What is the cheapest AI meeting assistant?
Notta Pro at $8.17/month and Otter.ai Pro at $8.33/month (both billed annually) are the cheapest paid plans in this comparison, followed by Fireflies.ai Pro at $10 per seat/month billed annually. Most of the tools also have a free plan to start with.
🔗 Related
How we rank: Rankings are based on features, pricing and free-plan limits taken from the providers’ own pricing pages and documentation — not on commission rates. Some links are affiliate links (marked as sponsored): AIVerso may earn a commission if you sign up, at no extra cost to you. Prices can change; check the provider’s site before buying. Last updated: November 2, 2026.